Subcontract to Other Institutions

OSP of GSU will communicate with the Office of Sponsored Programs of subcontracting institution for the subcontracts mentioned in the award documents to put the subcontract in place.
However, if additional subcontracts are included, PIs should complete and submit to OSP a Request for Sub-Contract/Agreement form (http://www.gsu.edu/images/Subcontract_Request_Form.xls)
Effective July 1, 2007, a purchase requisition for the full amount of the subcontract award budget should be initiated in the Spectrum system prior to submission of invoices for payment. Once the purchase requisition is submitted within spectrum, the funds will be encumbered against the project budget and a purchase order established. When submitting an invoice to Disbursements for payment, reference the purchase requisition number on the document, and provide the authorized signature of the party approving services from the subcontractor. As invoices are processed against the purchase order, the encumbrance will be reduced accordingly.
A copy of the fully executed subcontract will be sent by the RFS to the PI or Business Manager where specified, but not both.
Spectrum has two account codes for subcontracts that should be used appropriately:
- 753910 should be used for the first $ 25,000 of a subcontract which bears indirect costs.
- 753900 should be used for any amount beyond the first $ 25,000 which doesn’t bear indirect costs.