Cost Sharing Policy and Procedures
In general, the university discourages formal cost-sharing with sponsored research projects. Therefore, to minimize delay in processing proposals involving cost sharing, the following MUST accompany the proposal when it is submitted to A&S Administrative Services:
- Cost-sharing that is required by the sponsor must have appropriate documentation of that requirement (including the required amount) from the sponsor.
- Cost-sharing that is not required by the sponsor, or that is more than explicitly required, must have documentation of advance approval by Dr. Robin Morris, the VP for Research. (The documentation may be in the form of an e-mail from, or a memo signed by, the VP for Research.)
In addition, it is necessary to identify in advance the sources of the cost sharing funds and to list these (amounts and speedtypes) on the proposal routing form (item 23).
- If the cost-sharing funds will come from the applicant’s home department, the department Chair’s signature on the routing form signifies departmental approval of the request and that the funds will be available.
- If the source of the funds will be the college, there must be an indication that the Dean has approved the request. (This indication also may be in the form of an e-mail or a memo signed by the Dean.)
- If the VP for Research’s office will provide the funds, the approval of cost-sharing from that office must indicate the amount.
